To receive special WMEA rates, you must book through the WMEA online housing system, Meetingmax. Reservations WILL NOT be accepted directly through the hotels.
Preferred Method – Online Reservation
Step 1: Make your reservation online:
WMEA Hotel Block Reservation Form
– Available in spring 2019 –
The hotel block will remain open until mid-September.
*Please note: If you are tax exempt, feel free to list your tax exempt number in the special request text box.
Step 2: Acknowledgement & Confirmation Emails
Once you have completed your reservation, you will receive an acknowledgment email immediately. However, it may take up to 72 hours for the hotel to process your reservation and assign a confirmation number. Once that occurs, you will receive a confirmation email containing your confirmation number(s) via the Madison Housing Bureau.
Step 3: Modifications And Cancellations
If you need to modify or cancel an existing reservation, please refer to the “Request for Change” link located at the bottom of your confirmation email. Please do not contact the hotel directly unless it is within 72 hours of your arrival.
Step 1: Mail or fax your request to the WMEA Housing Bureau by mid-September (specific date coming soon.)
Please note: Online housing reservations have first priority. Forms may not be processed for 24-48 hours.
Step 2: Complete the following form: Reservation Form . (Available in spring 2019)
Complete all fields and mail or fax to:
Mail: WMEA Housing Bureau
c/o Greater Madison Convention & Visitors Bureau
22 East Mifflin Street, Suite 200, Madison, WI 53703
Step 3: Check your e-mail for a hotel confirmation. Once your reservation has been made by the Housing Bureau, it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an e-mail confirmation via the Madison Housing Bureau.
Please do not contact the hotel directly unless it is within 72 hours of your arrival.
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