To receive special WMEA rates, you must book through the WMEA online housing system, Meetingmax. Reservations WILL NOT be accepted directly through the hotels.
Preferred Method – Online Reservation
Step 1: Make your reservation online by following this link:
The hotel block will remain open until approx. September 25.
*Please note: If you are tax exempt, feel free to list your tax exempt number in the special request text box.
Step 2: Acknowledgement & Confirmation Emails
Once you have completed your reservation, you will receive an acknowledgment email immediately. However, it may take up to 72 hours for the hotel to process your reservation and assign a confirmation number. Once that occurs, you will receive a confirmation email containing your confirmation number(s) via the Madison Housing Bureau (email@example.com). For information about changes or cancellations, please the FAQ’s.
Secondary Method – Paper Registration Form
PLEASE NOTE: Online housing reservations have first priority. Forms will not be processed for 24 – 48 hours. Form must be submitted by Wednesday, September 20, 2017.
Step 1: Print out the reservation form
Step 2: By Wednesday, September 20, 2017, complete all fields and mail or fax to:
Mail: WMEA Housing Bureau
c/o Greater Madison Convention & Visitors Bureau
22 East Mifflin Street, Suite 200, Madison, WI 53703
Step 3: Check your e-mail for a hotel confirmation.
Once your reservation has been made by the Housing Bureau, it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an e-mail confirmation via the Madison Housing Bureau.
How do I modify or cancel an existing reservation?
Please refer to the “Request for Change” link located at the bottom of your confirmation email. Please do not contact the hotel directly unless it is within 72 hours of your arrival.
Can I have my confirmation resent?
Yes! If you need your confirmation resent, please email firstname.lastname@example.org. Please do not contact the hotel directly unless it is within 72 hours of your arrival.
I have questions about the WMEA hotel block.
Please e-mail email@example.com or call 800.373.6376 and ask for Housing.
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